Billing Specialist

Vienna, Austria

Billing Specialist

Vienna, Austria

Job Openings > Billing Specialist

Billing Specialist – Hybrid – Vienna

ASE Global is looking to hire a Billing Specialist to join our growing Finance team!

We are seeking a talented and detail-oriented Billing Specialist with proficiency in both the German and English languages to join our growing finance team. The Billing Specialist will play a crucial role in accurately invoicing clients, tracking payments, and maintaining financial records. This position requires excellent communication skills in both languages to interact with clients and team members. If you are organized, analytical, and have a passion for ensuring accurate financial transactions, we want to hear from you.

Here is a little window into our company: ASE Global, focused on the automotive industry, the combination of ASE’s industry-recognized software, tools, and local industry expertise allows for the provision of global data services, performance improvement consultancy, and profit optimization services tailored to the business requirements of brands and their dealer networks. ASE’s business intelligence dashboard tools, combined with human validation, provide in-depth analysis of business performance, and brands are given the confidence to manage change and drive the performance needed to face market challenges head-on. ASE Global was acquired by Valsoft and is currently part of Aspire Software. Our new home provides ASE Global with a unique opportunity to grow the company and serve a truly global client base within the Automotive management sector.

The successful candidate can be based anywhere in Austria, working in a hybrid work model from home and from our office in Vienna!

What your day will look like:

Billing and Invoicing

  • Prepare and issue invoices to clients in a timely and accurate manner
  • Ensure that invoices comply with contractual agreements, pricing, and taxation rules
  • Handle billing discrepancies and resolve client inquiries promptly and professionally

Payment Processing

  • Record and monitor incoming payments, ensuring they are accurately applied to the corresponding invoices
  • Work with the collections specialist to follow up on overdue payments and resolve outstanding issues
  • Maintain payment records in Invoiced and Netsuite

Documentation and Reporting

  • Maintain organized records of all billing-related activities, ensuring compliance with legal and company requirements
  • Generate regular reports on billing and payment status for management review

Client Communication

  • Interact with clients, both in German and English, to address billing-related inquiries and resolve issues
  • Provide excellent customer service while maintaining a professional demeanor

Quality Assurance

  • Review billing data for accuracy and completeness, making corrections as necessary
  • Assist in identifying process improvements to enhance billing efficiency
  • Work closely with cross-functional teams, including the finance, sales, and customer service departments, to ensure seamless billing processes


  • Work closely with cross-functional teams, including the finance, sales, and customer service departments, to ensure seamless billing processes

About you:

  • Proficiency in both German and English, both written and spoken, is essential 
  • Bachelor's degree in Finance, Accounting, Business, or a related field is highly desirable 
  • Proven experience in billing, accounts receivable, or a similar financial role
  • Strong understanding of billing systems and financial software, preferably Invoiced and Netsuite
  • Excellent communication and interpersonal skills
  • Detail-oriented, with strong analytical and problem-solving abilities
  • Ability to prioritize tasks and meet deadlines
  • Strong organizational skills and attention to detail
  • Familiarity with relevant tax and regulatory requirements is a plus
  • Team player with a positive attitude and a commitment to providing exceptional customer service
  • Legally authorized to work in Austria

For further information about ASE Global, you can visit our websites at

We thank all applicants for their interest; however, only those candidates selected for an interview will be contacted.