Job Openings > Accounts Payable Specialist
Aspire Software is looking for an Account Payable Specialist ( Hybrid Position ) to join our team in Lebanon.
Here is a little window into our company: Aspire Software, the operational arm of Valsoft Corp, operates and manages Valsoft’s global portfolio of wholly owned software companies, providing mission-critical solutions across multiple verticals. By implementing industry best practices, Aspire delivers a time sensitive integration process, and the operation of a decentralized model has allowed it to become a hub for creating rapid growth by reinvesting in its portfolio.
We are looking for a detail-oriented and experienced Accounts Payable Specialist to join our finance team. The Accounts Payable Specialist will play a critical role in managing and processing all aspects of accounts payable, ensuring accuracy and compliance with company policies and financial regulations.
If you have a strong grasp of accounting principles, excellent organizational skills, and a commitment to maintaining precise financial records, we encourage you to apply.
What your day will look like:
1) Invoice Processing:
- Receive, review, and process invoices for payment.
- Verify the accuracy of invoices, ensuring they adhere to company policies and relevant regulations.
2) Vendor Management:
- Maintain relationships with vendors and resolve any invoice discrepancies or payment issues.
- Communicate with vendors to obtain missing or corrected invoices when necessary.
- Process and issue vendor payments in a timely manner.
3) Expense Tracking:
- Track and record company expenses, ensuring proper coding and allocated to the right cost center.
- Reconcile vendor statements and resolve discrepancies as needed.
- Credit card reconciliation
4) Payment Processing:
- Prepare electronic payments for approval.
- Ensure payments are made in accordance with due dates and terms
- Match bank payments for all outgoing transactions.
- Fund transfer between intercompany as required
5) Record Keeping:
- Maintain organized records of all accounts payable transactions.
- Update and reconcile the accounts payable ledger and general ledger including the amortization of prepayments.
- Generate regular reports on accounts payable status for management review.
6) Cash flow:
- Work with accounting and treasury team to ensure there are sufficient funds to cover daily operating activities
- Forecast cash flow outgoings
7) Ad hoc:
- Adhere to the Accounts payable related deadlines specially during month-end reporting
- Carry out any other accounts payable tasks as required by the finance team and management
- Ensure compliance with relevant financial regulations and internal policies.
- Stay updated on changes in accounting standards and implement necessary adjustments
- Bachelor's degree in Finance, Accounting, or a related field preferred.
- Proven experience as an Accounts Payable Specialist or in a similar role.
- Strong understanding of accounting principles and accounts payable processes.
- Proficiency in relevant accounting software, preferably Netsuite and Microsoft Office applications.
- Attention to detail and strong organizational and interpersonal skills.
- Excellent communication with good proficiency in English.
- Ability to work independently and meet deadlines.
- Problem-solving abilities and a commitment to accuracy.
- Familiarity with financial regulations and compliance standards